Project Administrator

Temporary Project Administrator / Executive Assistant
For a leading company on glass packaging manufacturer in Europe, we are looking for a Temporary Project Administrator / Executive Assistant.

Reporting to the Project Manager, the resource will provide the best administrative support to Future Project Team. He/She will perform clerical duties, organizing meetings and travel for different members of the team, mainly project manager, sub-project manager process and sub-project manager civil works; ensuring a professional organization of the meetings, booking of the rooms, sending clear invitations and agenda, preparation of the rooms and of the assets needed for the success of the meeting (projector, videoconference system, coffee); assisting Project Future Manager in all of the activities; draw up the meeting minutes in clear, precise, exhaustive way.
The resource has also to disclosure minutes to team members and, if necessary, to third parties, ensuring correct communication flow (daily, weekly, monthly) for example the biweekly project “news paper”; keeping all important documents well maintained; preparing clear presentations with different MS Office tools; monitoring the agreed action plans and following his/her manager instructions, approach people involved in the Project in order check what is really done.

He/she has to be responsible for actions monitoring, must be able to communicate with all the team members with kindness and courtesy but also with decision and consistency, without being satisfied with vague or unclear answers. Even if not having a technical background - which would be preferred - show interest in the content of the project, strive to understand it, collecting information among the team members, asking for clarification if needed. Proven admin or assistant experience, project management experience would be an advantage. Knowledge of office management systems and procedures are mandatory; fluency in English is mandatory, fluency in German would be a plus. Are also requirements excellent written and verbal communication skills, strong organizational and planning skills, proficiency in MS Office; MS Projects Knowledge would be an advantage. Are also a must: proactivity, ability to work well as part of a team; self motivation, proactive approach, attention to details and accuracy, resistance, resilience, consistency.

We offer a temporary contract based on a project of at least 3 years. The salary will be commensurate with experience.

Workplace: Trezzano sul Naviglio.

I candidati di ambo i sessi, dopo aver visionato l'informativa obbligatoria sulla privacy sul sito sono pregati di inviare il proprio CV in formato Word, indicando il riferimento (Rif. 916825). Hays Professional Service S.r.l Agenzia per il Lavoro Accreditata - Aut. Min. N. 94 del 02-08-2018.


Tipologia di contratto:
Sede di lavoro
Trezzano sul Naviglio
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Consulente di riferimento

Il Consulente Nicola Schirru, è il nostro esperto che gestisce questa opportunità di lavoro, con sede a Milano

Corso Italia, 13, Milano, Italy

Telefono: 02888931